1. Scope Control:

• Monitors the ongoing activities of the project for conformity to approved scope.

• Reviews all documents (e.g.: RFI’s, SI’s, CNN’s, CO’s, CD’s) and collaborates with the architects to ensure appropriate action is undertaken.

• Ensures responsiveness by the general contractor, architects, other specialty consultant’s and the owner on all scope changes; and oversees resultant approved scope changes.

• Reviews, interprets, and understands all contract drawings, specifications, and conditions of the agreement with the general contractor.

• Plans, directs, and critiques formal submissions for review by the owner and other key stakeholders.

• Participates in the review of construction deficiencies for construction projects and provides the architect and owner with recommendations.

• Identifies the need for user groups, establishes and manages required user groups, and chairs meetings of the required user groups in the planning and design stages of the project.

• Monitors conformity to site plan agreements.

 

2. Consultant Contract Control:

• Assists in the preparation of ‘Request for Proposals’ for specialty consultants (e.g.: peer review, operational commissioning and building commissioning) and selection of such consultants.

• Coordinates work of architects and specialty consultants on behalf of the Client and ensures all required work is undertaken and deliverables submitted in conformance with the respective contracts.

• Reviews all specialty consultant and architect invoices and recommends payment.

• Undertakes required analysis and provides recommendation to the owner for any change to existing specialty consultant and/ or architect contracts for projects.

 

 

3. Cost Control:

• Monitors capital project budget expenditures and related cash flows to detect variances from approved budget; and in consultation with the Client identifies ways and means to resolve negative variances.

• Meets with cost consultants, architects and specialty consultants on an as needed basis to review cost reports.

• Reviews all invoices and progress payments and recommends approval of payments.

 

4. Schedule Control:

• Assists in the preparation of the master project schedule and defines all major components/ tasks of the project in consultation with the architects, specialty consultants, and the Client.

• Monitors project schedule to detect variances from the approved schedule.

• Meets with the architects, specialty consultants, contractor, and the Client on a regular basis to review project schedule.

• Ensures all appropriate changes to the project schedule are recorded.

• Ensures that any change to the approved schedule is undertaken as part of the overall project change process.

 

5. Communications and Document Control:

• Ensures that a project document management system is established and maintained.

• Represents the Client in project approvals with the municipal authorities; and responds to questions during the approval process.

• Maintains communications directly with the Client on the status of the project including scope, budget, and schedule - invoices from architects, specialty consultants - and the general contractor monthly progress certificates.

• Maintains regular contact with architects, engineers, other specialty consultants, and the general contractor.

• Collaborates with architects and the City to achieve any required permits.

• Liaises with the City Building Officials and Regulatory Bodies for the project.

• Liaises with various Facilities, Procurement, and Capital Developments and other key stakeholders of the Client on an ‘as needed’ basis.

 

6. Risk Management:

• Identifies risks that are likely to affect the project in a timely fashion (e.g.: scope, cost, schedule); and evaluates likelihood of such risk.

• Develops responses to identified risks (e.g.: avoidance, mitigation and/ or acceptance) in consultation with the architects and other specialty consultants.

• Ensures responsiveness by the architects, other specialty consultants, and the Client re: risks and issues.

 

7. Commissioning and Ongoing Operations:

• Co-ordinates the operational and building commissioning processes through the use of in-house staff, operational commissioning and/ or building commissioning consultants to ensure the projects open on time and in an organized manner.

 

8. Interface with Contractor:

• Attends all owner/ architect meetings and other contract meetings as required.

• Implements and manages change control systems in consultation with architects and the Client.

• Implements and manages a deficiency specification process in consultation with the architects.

• Meets with the general contractor in collaboration with the architect to establish guidelines for working on the project.

 

9. Organization and Management:

• Manages all aspects of the project representing the Client to ensure architectural, structural, mechanical, and electrical - as well as all specialty consultants - services are being delivered to the project in a timely and responsive manner.

• Prepares minutes for various Client meetings; and ensures that minutes are distributed in a timely fashion.

• Chairs all design meetings and other meetings as appropriate.

• Maintains Client satisfaction at all levels of the organization.

• Assists in the preparation of briefing notes for submission to the Client.

• Addresses all concerns from an Occupational Health and Safety perspectives.