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Project Management Services


1. Scope Control:

  • Monitors the ongoing activities of the project for conformity to approved scope.

  • Reviews all documents (e.g.: RFI’s, SI’s, CNN’s, CO’s, CD’s) and collaborates with the architects to ensure appropriate action is undertaken.

  • Ensures responsiveness by the general contractor, architects, other specialty consultant’s and the owner on all scope changes; and oversees resultant approved scope changes.

  • Reviews, interprets, and understands all contract drawings, specifications, and conditions of the agreement with the general contractor.

  • Plans, directs, and critiques formal submissions for review by the owner and other key stakeholders.

  • Participates in the review of construction deficiencies for construction projects and provides the architect and owner with recommendations.

  • Identifies the need for user groups, establishes and manages required user groups, and chairs meetings of the required user groups in the planning and design stages of the project.

  • Monitors conformity to site plan agreements.


2. Consultant Contract Control:

  • Assists in the preparation of ‘Request for Proposals’ for specialty consultants (e.g.: peer review, operational commissioning and building commissioning) and selection of such consultants.

  • Coordinates work of architects and specialty consultants on behalf of the Client and ensures all required work is undertaken and deliverables submitted in conformance with the respective contracts.

  • Reviews all specialty consultant and architect invoices and recommends payment.

  • Undertakes required analysis and provides recommendation to the owner for any change to existing specialty consultant and/ or architect contracts for projects.



3. Cost Control:

  • Monitors capital project budget expenditures and related cash flows to detect variances from approved budget; and in consultation with the Client identifies ways and means to resolve negative variances.

  • Meets with cost consultants, architects and specialty consultants on an as needed basis to review cost reports.

  • Reviews all invoices and progress payments and recommends approval of payments.


4. Schedule Control:

  • Assists in the preparation of the master project schedule and defines all major components/ tasks of the project in consultation with the architects, specialty consultants, and the Client.

  • Monitors project schedule to detect variances from the approved schedule.

  • Meets with the architects, specialty consultants, contractor, and the Client on a regular basis to review project schedule.

  • Ensures all appropriate changes to the project schedule are recorded.

  • Ensures that any change to the approved schedule is undertaken as part of the overall project change process.


5. Communications and Document Control:

  • Ensures that a project document management system is established and maintained.

  • Represents the Client in project approvals with the municipal authorities; and responds to questions during the approval process.

  • Maintains communications directly with the Client on the status of the project including scope, budget, and schedule - invoices from architects, specialty consultants - and the general contractor monthly progress certificates.

  • Maintains regular contact with architects, engineers, other specialty consultants, and the general contractor.

  • Collaborates with architects and the City to achieve any required permits.

  • Liaises with the City Building Officials and Regulatory Bodies for the project.

  • Liaises with various Facilities, Procurement, and Capital Developments and other key stakeholders of the Client on an ‘as needed’ basis.


6. Risk Management:

  • Identifies risks that are likely to affect the project in a timely fashion (e.g.: scope, cost, schedule); and evaluates likelihood of such risk.

  • Develops responses to identified risks (e.g.: avoidance, mitigation and/ or acceptance) in consultation with the architects and other specialty consultants.

  • Ensures responsiveness by the architects, other specialty consultants, and the Client re: risks and issues.


7. Commissioning and Ongoing Operations:

  • Co-ordinates the operational and building commissioning processes through the use of in-house staff, operational commissioning and/ or building commissioning consultants to ensure the projects open on time and in an organized manner.


8. Interface with Contractor:

  • Attends all owner/ architect meetings and other contract meetings as required.

  • Implements and manages change control systems in consultation with architects and the Client.

  • Implements and manages a deficiency specification process in consultation with the architects.

  • Meets with the general contractor in collaboration with the architect to establish guidelines for working on the project.


9. Organization and Management:

  • Manages all aspects of the project representing the Client to ensure architectural, structural, mechanical, and electrical - as well as all specialty consultants - services are being delivered to the project in a timely and responsive manner.

  • Prepares minutes for various Client meetings; and ensures that minutes are distributed in a timely fashion.

  • Chairs all design meetings and other meetings as appropriate.

  • Maintains Client satisfaction at all levels of the organization.

  • Assists in the preparation of briefing notes for submission to the Client.

  • Addresses all concerns from an Occupational Health and Safety perspectives.

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